A growing and highly collaborative professional services firm is seeking an Executive Operations Assistant to support the CEO and COO. This is an excellent opportunity for a polished, proactive, and relationship-focused professional who enjoys partnering closely with leadership while helping drive operational efficiency across a fast-paced organization.

The ideal candidate is highly organized, resourceful, and people-oriented, with the ability to balance executive support responsibilities alongside operational coordination across multiple offices and departments. This role is best suited for someone who thrives in a collaborative, entrepreneurial environment and enjoys taking ownership, solving problems, and building strong internal relationships. The office environment is business casual with a collaborative culture.

About the Job:

¨      Provide high-level executive support to the CEO and COO, managing calendars, scheduling, travel coordination, meeting logistics, and shifting priorities

¨      Serve as a trusted liaison between leadership, staff, vendors, and external stakeholders while helping maintain strong communication and follow-through across the organization

¨      Assist with recruiting and staffing coordination, including resume review, interview scheduling, applicant communication, onboarding logistics, and offer letter preparation

¨      Coordinate onboarding and offboarding processes while facilitating communication and execution across departments

¨      Support workflow and organizational coordination across multiple offices, helping maintain accountability, efficiency, and operational consistency

¨      Prepare agendas, reports, presentations, and internal documentation for executive and management meetings

¨      Assist with expense reimbursements, invoice review, operational reporting, and administrative financial processes

¨      Support office operations, including vendor coordination, inventory management, workplace logistics, and general administrative oversight

¨      Help triage internal technology and systems-related requests, coordinating with IT support and assisting with troubleshooting when appropriate

¨      Assist with HR-related administration, including PTO tracking, timesheet revisions, benefits coordination, and employee communication

¨      Partner with leadership to identify operational improvements, workflow efficiencies, and process optimization opportunities

¨      Travel monthly to additional Texas office locations to support operational coordination and maintain strong relationships across teams

¨      Serve as a cross-functional liaison, helping resolve operational issues and maintain a positive, collaborative workplace environment

Competitive salary based on experience and discretionary bonus; medical, dental, vision; 401(k) with company match

About You:

¨      5+ years of Executive Assistant, Operations, Office Management, HR Coordination, Legal Operations, or high-level administrative experience preferred

¨      Previous experience supporting senior executives within a professional services or operationally driven environment required

¨      Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously

¨      Relationship-focused, approachable, and collaborative with strong interpersonal and communication skills

¨      Resourceful, proactive, and solutions-oriented with strong judgment and follow-through

¨      Comfortable operating in a fast-paced, entrepreneurial environment with evolving priorities and a hands-on culture

¨      High level of discretion and professionalism when handling confidential and sensitive information

¨      Strong written and verbal communication skills with a polished and professional demeanor

¨      Legal industry experience helpful, but not required

¨      Strong proficiency with Microsoft Office Suite, Slack, and comfort learning new technology

Standard business hours (Monday–Friday) in-office, with flexibility for business needs outside of hours