The CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive/Personal Assistant.  The current EA/PA has been in the role for 16 years and is retiring. The EA/PA works in conjunction with another Executive Assistant, who has been with the firm for 20 years. The role is 5 days in office. The company has 465 employees.

 

About the Job:

¨     Oversee financials: be the point of contact with the family office. Make sure transactions are completed and accurate (wires, credit lines, etc).

¨     Pull financial data and create spreadsheets in Excel

¨     Review financial reports

¨     Keep track of bank accounts and make sure funds are where they should be and execute transfers

¨     Approve invoices for the business – be in the workflow…

¨     Hire and supervise vendors and contractors for repairs, building and renovations for the MD’s 4 properties and manage bills in concert with FO

¨     Assist the transition to upgrade systems and technology

¨     Interface with family members of CEO.

 

 

About You:

¨     Minimum of 7 years of experience supporting a C-level executive

¨     BA/BS from a college or university a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Strong communication skills: written and verbal

¨     Understand the importance of confidentiality and trust when supporting an MD

¨     Dynamic and proactive comfortable in a fast-paced environment.

¨     Polished, professional demeanor and the gravitas to interact with high-level executives

¨     Outstanding communication skills

 

Salary, Benefits (80% of individual and family medical paid by employer), 401K w/ 25% match, PTO days

Hours: 8-4 or 8:30-4:30 (assumes no lunch time - schedule can be modified if lunch time is preferred. )