A Principal of a family office with offices in Parachute and New York City is looking for an Executive Assistant. The role is hybrid. The principal plans to spend a significant amount of time in Parachute during the summer and then on and off during the other months of the year, when the requirement to be in office will be a few days to a week every month or every other month. When he is not in town, the EA can work remotely.

 

About the Job:

¨     Maintain calendar for a busy principal. Schedule, reschedule, and confirm meetings and appointments. Anticipate and resolve conflicts. Add travel schedules and send reminders for upcoming meetings.

¨     Arrange car service as needed to match their schedule. Update travel time in their calendar.

¨     Support principal with meeting setup, food service, and restaurant reservations as needed

¨     Maintain a weekly call sheet, prioritizing phone messages, reminders, and updates daily.

¨     Book travel and accommodations, and coordinate and arrange air travel and ground transportation (for business and personal travel).

¨     Ensure travel documents are always up to date and coordinate necessary updates

¨     Travel with principal as requested, with reasonable notice (NY, FL, Canada, etc.)

¨     Track and remind principal of birthdays and other important dates and key information

¨     Collect and appropriately distribute incoming mail

¨     Maintain a list of travel dates, locations, and associated costs

¨     Prepare expense reports for principals and other executives as required.

¨     Provide ad hoc support, such as purchasing gifts, running errands, etc

 

About You:

¨     Minimum of 7 years of experience supporting a C-level executive

¨     BA/BS from a college or university a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Discreet and mindful of confidentiality

¨     Strong communication skills: written and verbal

¨     Strategic thinker who is resourceful

¨     Adaptable to change; have extra flexibility

¨     A team player who thrives on being part of a team of like-minded individuals

¨     Respectful and professional

 

Employer-paid medical, dental, vision premiums; 401 (k); paid time off; life insurance, and much more