A recently founded firm in Williamsburg that matches C-level executives from prominent companies is looking for an Executive Assistant to the CEO and Chief of Staff. The role is 70% supporting the CEO and 30% COS. The company has been in business for 1.5 years and is profitable and VC-backed and currently has 5 employees. The role is 5 days in office.

 

About the Job:

¨     Drafting client and internal communications

¨     Coordinate and prioritize meetings

¨     Vet and prioritize emails

¨     Manage contracts and coordinate invoicing

¨     Maintain the CRM

¨     Maintain busy calendars and prioritize on executives’ behalf

¨     Compose and prepare confidential correspondence

¨     Prepare materials for meetings; internal and external

¨     Serve as the first point of contact for the executive office

¨     Follow SOPs/playbooks precisely, while spotting where they should be improved.

¨     Manage confidential communications.

¨     Plan events

¨     Coordinate complex travel arrangements and create itineraries

¨     Process expense reports

¨     Some off-hour availability required

 

About You:

¨     Minimum of 5 years of experience supporting a CEO

¨     BA/BS from a college or university

¨     Experience working at a startup

¨     Interested in growing with the company

¨     Curious – connect the dots

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Strong communication skills: written and verbal

¨     Comfortable with ambiguity and shifting priorities

¨     Using automation tools for efficiency

¨     Polished, professional demeanor and the gravitas to interact with high-level executives

¨     Outstanding communication skills

 

Salary, Benefits (medical, dental vision) paid 100% by the company, Paid Vacation