Note: We have openings for the Miami and Fort Lauderdale locations. This position requires employees to be on-site five days a week.

Note: The qualified candidate for this position must have at least 1 year of experience in a legal/law firm setting.

About Our Client

Our client is a respected business law firm headquartered in Florida with a national presence and international reach. With a team of over 100 attorneys and multiple offices throughout the state, they offer a dynamic and supportive work environment for administrative professionals seeking a long-term home.

Job Description

The Office Services Coordinator will report to the Office Managers and is a key member of the administrative team, responsible for maintaining the day-to-day office flow and ensuring operational support across departments.

• Handle printing, scanning, copying, and mailing needs for the office
• Pick up and distribute daily mail and packages (FedEx, UPS, USPS)
• Ensure outgoing shipments are correctly labeled and sent out on time
• Restock copy and printer stations daily
• Deliver inter-office mail hourly
• Assist in preparing materials and rooms for trials, meetings, and events
• Perform light copier maintenance (e.g., toner, paper orders, basic troubleshooting)
• Keep conference rooms and common areas clean and stocked
• Coordinate delivery schedules and make occasional local pickups/drop-offs
• Support office supply and kitchen inventory management
• Cover receptionist desk when needed
• Participate in office setup and cleanup for special events
• Other duties as assigned

Qualifications

• High school diploma or equivalent
• Minimum of 1 year of experience in a legal/law firm setting
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word, Outlook, Excel)
• Able to handle physically active tasks (lifting up to 10 lbs, event setup/cleanup)
• Must be flexible to work occasional overtime or adjust hours for early arrivals/late departures

Why This Is a Great Opportunity

• Stable full-time schedule with overtime opportunities
• Excellent benefits including health, dental, vision, 401(k) with matching, and PTO
• Opportunity to join a respected, growing law firm with a collaborative team culture
• Hands-on role that offers a variety of responsibilities in a professional setting