Why This Is a Great Opportunity

• Join a well-established restoration and reconstruction company doing meaningful work that helps people recover after property damage
• Step into a highly important role that keeps rebuild projects organized, moving, and on track from contract through completion
• Work closely with Project Managers, subcontractors, clients, and insurance partners in a role with real day-to-day impact
• Be part of a growing organization with strong long-term opportunity, training, and room to advance into operations or project management
• Build experience in reconstruction, insurance-driven work, and project coordination within a fast-paced, team-oriented environment

Location: Primarily on-site in Southampton, New Jersey, with the opportunity to work one day from home.

Note: To be considered, candidates should have permanent U.S. work authorization and relevant coordination or administrative experience in rebuild, restoration, construction, plumbing, HVAC, or a similar project-based environment.

About Us

We help property owners and communities recover by managing rebuild and restoration work with urgency, care, and accountability. Our team is committed to strong communication, dependable execution, and making complex projects feel organized and manageable for clients. Confidential Employer.

Job Description

• Coordinate administrative, clerical, and operational functions for rebuild and reconstruction projects
• Support Rebuild Project Managers and operations leadership with daily project coordination
• Maintain accurate job files, notes, contracts, and project documentation
• Track project schedules, inspections, material deliveries, and subcontractor activity
• Communicate with customers regarding timelines, updates, changes, and next steps
• Assist with billing and collections support, including progress billings, change orders, and final invoices
• Coordinate with insurance companies, adjusters, subcontractors, vendors, and clients throughout the rebuild process
• Prepare, review, and route contracts, selections, purchase orders, work authorizations, and other project paperwork
• Track project progress, costs, and administrative milestones and assist with reporting and status updates
• Respond quickly and professionally to subcontractors, agents, clients, and internal teams
• Support office staff, construction management, and sales teams as needed
• Answer incoming calls and assist clients with professionalism and empathy
• Help keep rebuild operations organized, timely, and aligned from start to finish

Qualifications

• 2+ years of project coordination, project administration, service coordination, or office operations experience
• Experience in construction, restoration, rebuild, plumbing, HVAC, or a similar field preferred
• Strong organizational, time-management, and follow-through skills
• Ability to juggle multiple projects and priorities in a fast-paced environment
• Strong written and verbal communication skills
• Comfortable handling documentation, scheduling, billing support, and project tracking
• Experience using job management or construction management systems preferred; PSA experience is a plus
• Reliable attendance, professionalism, and strong attention to detail
• Associate’s degree preferred; Bachelor’s degree is a plus

Why You Will Love Working Here

• You will play a central role in projects that help people move forward after stressful property losses
• You will join a collaborative environment where your organization and communication skills truly matter
• You will gain valuable exposure to rebuild, reconstruction, subcontractor coordination, and insurance-related workflows
• You will have room to grow into more senior coordination, operations, or project management responsibilities over time

JPC-916