Why This Is a Great Opportunity

• • Own the “engine room” of a respected, high-performing law firm and make a visible impact fast
• • Be the go-to operations partner for attorneys and staff, improving systems, workflows, and accountability
• • Use your numbers skills daily across A R, A P, cost recovery, and trust account processes
• • Work in a stable, professional environment with benefits, flexibility, and long-term growth potential

Location: This is a full-time, in-office role based in San Rafael, CA

Note: Must have law firm operations experience plus strong financial operations skills (A R, A P, cost recovery, trust accounting), be highly organized, and be tech savvy with legal systems.

About Our Client

They are a well-established Marin County law firm supporting real estate and business clients across transactional and litigation matters. We’re known for being organized, responsive, and results-driven, and we take pride in running a tight operation behind the scenes so our attorneys can deliver exceptional work. Confidential Employer.

Job Description

• • Own day-to-day legal operations and administrative execution for a busy law practice
• • Manage billing and payment workflows, including cost recovery, invoicing, A R follow-up, and A P processing
• • Support trust account administration and ensure accurate, compliant handling of client funds
• • Maintain clean, consistent digital and physical file systems, naming conventions, and document control
• • Coordinate key deadlines, renewals, and annual business requirements so nothing slips
• • Run and improve the firm’s systems and workflows, including case management and payment platforms (Clio and LawPay)
• • Serve as a professional point of contact for clients, vendors, and internal stakeholders
• • Track operational tasks, surface issues early, and drive process improvements with the partners
• • Support HR administration (onboarding basics, tracking requirements, internal coordination)
• • Assist with light marketing support such as online presence, outreach, and basic coordination as needed
• • Maintain strict confidentiality and handle sensitive matters with strong judgment

Qualifications

• • 3+ years of law firm operations experience (legal operations, firm administrator, office manager, senior paralegal with heavy ops)
• • Strong financial operations capability: A R, A P, invoicing, cost recovery, trust accounting exposure
• • Comfortable owning annual compliance and business requirement deadlines and checklists
• • Tech savvy and confident learning new systems quickly (Clio and LawPay experience is strongly preferred)
• • Excellent organization and follow-through with high document volume and shifting priorities
• • Strong written communication, proofreading, and polished client-facing professionalism

Why You Will Love Working Here

• • Clear ownership: you’ll run operations, not just “help out”
• • Partners who value structure, accuracy, and proactive communication
• • A role that blends numbers, systems, and accountability in a way that stays interesting
• • Professional stability, benefits, and room to grow as the firm continues to expand

JPC-692