Your role with the company:

Clinical Documentation & Site Support

·      Manage clinical site documentation, including IRB approvals, informed consent materials, agreements, and regulatory files.

·      Track and maintain current CVs and credentials for study site personnel.

·      Serve as a point of contact for clinical sites on documentation and follow-up visit schedules.

·      Maintain accurate, audit-ready study files in electronic systems.

Image & Data Management

·      Coordinate receipt, processing, and tracking of clinical images and related data from study sites and core labs.

·      Resolve issues with sites and vendors to ensure timely and complete data submissions.

·      Maintain image data records in EDC and ensure quality and compliance.

Payments & Financial Tracking

·      Process site payments, vendor invoices, and compensation for data management groups, core labs, and study committees.

·      Develop and maintain payment tracking databases to ensure accuracy and provide accrual information to Finance.

·      Communicate with sites and vendors to ensure timely and accurate payment processing.

Device & Logistics Coordination

·      Support operations with study device shipments, returns, and documentation.

·      Maintain accurate records of device disposition and returns.

·      Coordinate with Operations on purchase orders and shipping logistics.

Meeting & Training Support

·      Assist in coordinating investigator, study coordinator, and committee meetings (on-site and remote).

·      Assist with travel and logistics when supporting meetings.

·      Prepare training materials, track attendance, and monitor meeting costs.

General Team Support

·      Order, assemble, and maintain supplies of study binders, materials, and equipment.

·      Provide cross-coverage to support other coordinators as workloads shift.

·      Contribute to process improvements and team initiatives as needed.

Desired Profile:

·      Associate or Bachelor’s degree required; degree in life sciences or healthcare field preferred.

·      3–5 years of experience in clinical research, clinical trials, or FDA-regulated healthcare environment.

·      Strong knowledge of clinical documentation requirements and trial operations.

·      Skilled in Microsoft Office (Excel, Word, PowerPoint, Outlook); proficiency with EDC or clinical databases strongly preferred.

·      Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.

·      Strong attention to detail, accuracy, and follow-through.

·      Clear communicator who builds positive working relationships with internal teams, sites, and vendors.

·      Demonstrated commitment to a coordinator-level role as a valued and stable contributor.