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Office Operations Clerk

Location: New Jersey Office (In-Office, 8:00 AM – 5:00 PM)Classification: Non-Exempt

What You’ll Do:

As the Office Operations Clerk, you will be the central point of contact for Office Services and Mailroom Operations. You will play a critical role in ensuring seamless internal communication and delivery services while maintaining the firm’s day-to-day operational needs.

  • Sort, scan, email, and deliver incoming mail and faxes

  • Manage copying, printing, scanning, binding, and media duplication (CD/DVD)

  • Handle all incoming hand deliveries and overnight packages (FedEx, UPS, etc.)

  • Schedule messenger services and stamp outgoing mail

  • Maintain inventory of office supplies and prepare order lists as needed

  • Stock supplies in mailroom, supply closets, and kitchen areas

  • Set up and maintain conference rooms before and after meetings

  • Maintain cleanliness of mailroom, kitchen, conference rooms, and common areas

  • Move and transport boxes or files to designated areas as needed

  • Troubleshoot and resolve issues with office equipment, including photocopiers and postage machines

  • Ensure timely reporting and resolution of maintenance problems

  • Accurately scan and record document receipt and mailing dates

  • Follow all written and verbal instructions to complete projects in a timely manner

What You’ll Bring:

  • Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems like iManage

  • Familiarity with office and mailroom equipment, including Konica, Pitney Bowes, and Kofax scanning tools

  • Ability to understand operating instructions and follow procedures for mailing and equipment use

  • Strong communication and organizational skills

  • Dependability, attention to detail, and a proactive, service-oriented mindset

  • Ability to multitask and maintain productivity under pressure

  • Physical ability to lift up to 30 pounds as needed

  • A team-oriented, self-motivated approach with a flexible and professional demeanor

  • Technical comfort with Outlook and standard office software

 

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