Job Title: Payroll SpecialistLocation: St. Augustine, FLSchedule: Full-time | Onsite

Company Overview:

M2 Search Partners, Inc. is searching for an experienced Payroll Specialist to join our client's growing team in beautiful St. Augustine, Florida. Over their 50+ years in business, our client has experienced steady growth and is known for their strong team culture and commitment to operational excellence. 

Position Summary:

The Payroll Specialist is responsible for the accurate and timely processing of weekly payroll for 150+ employees. This role ensures compliance with all applicable state and federal regulations, handles payroll reporting, and supports the HR and accounting teams with various payroll-related functions and other duties as needed.

Key Responsibilities:

• Process weekly, multi-state payroll for 150+ employees.

• Verify timesheets, reconcile payroll data, and ensure proper approvals are in place.

• Manage wage garnishments, benefits deductions, and tax withholdings.

• Process payroll tax deposits to the IRS. 

• Prepare and submit various payroll reports, including quarterly and annual reports (940/941/RT-6, etc.) to Federal and State authorities and provide summaries to management.

• Respond to employee payroll inquiries in a timely and professional manner.

• Maintain payroll records in accordance with company policies and legal requirements.

• Coordinate with HR and accounting departments for new hires, terminations, and payroll adjustments.

• Assist with year-end tasks, including W-2s and audits, and other accounting related duties as needed.

Qualifications:

• 3+ years of payroll processing experience, ideally with high-volume weekly payroll.

• Working knowledge of federal and state payroll laws and regulations.

• Experience with payroll and other accounting systems (e.g., ADP, Paychex, Quickbooks, Sage, etc.).

• Strong Excel and data entry skills; including the ability to perform XLOOKUP, VLOOKUP, SUMIF and other formulas. Strong attention to detail is essential.

• Excellent organizational and communication skills.

• Ability to maintain confidentiality and handle sensitive payroll information.

Preferred:

• Experience processing payroll for hourly and salaried employees.

• Multi-state payroll processing experience

• Prior experience in a mid-sized company or multi-departmental environment.