A growing, multi-location hospitality organization is seeking an experienced and highly detail-oriented Accounts Payable Specialist to join its accounting team.

This position plays an important role in keeping the financial side of a fast-paced, multi-entity organization running smoothly. The Accounts Payable Specialist will be responsible for accurately processing invoices, maintaining vendor records, reconciling accounts, coordinating payments, and ensuring financial documentation remains accurate and organized.

We're looking for someone who genuinely enjoys the details. You are organized, accurate, comfortable managing a high volume of transactions, and able to keep multiple deadlines and entities straight without letting things fall through the cracks.

This is an excellent opportunity for an experienced AP professional who enjoys working in a growing organization where accuracy, communication, and follow-through matter.

Benefits:

• Full-time position

• Opportunity to join a growing, multi-location hospitality organization

• Collaborative, fast-paced work environment

• Opportunity for continued professional growth within the accounting and finance function

Day in the Life:

• Review, code, and accurately enter vendor invoices

• Route invoices to the appropriate team members for approval and follow up on outstanding approvals

• Prepare and process weekly payment runs, including checks and ACH payments

• Maintain accurate and current vendor records, including W-9s and payment information

• Reconcile vendor statements and research invoice, payment, and account discrepancies

• Communicate professionally and promptly with vendors regarding invoices, payments, and account questions

• Respond to internal accounting and payment inquiries and help resolve issues efficiently

• Assist with month-end close, including accounts payable reconciliations and accruals

• Support annual 1099 preparation and reporting

• Maintain organized accounting records and supporting documentation

• Ensure invoices and payments are properly documented and processed according to established procedures

• Manage a high volume of transactions across multiple entities and locations while maintaining accuracy

• Assist with audits by gathering and organizing requested accounts payable documentation

• Support additional accounting projects and department initiatives as needed

The source role specifically includes weekly check/ACH payment runs, vendor reconciliation, month-end AP reconciliations and accruals, 1099 preparation, and audit support.

Requirements:

• Minimum of 3 years of full-cycle accounts payable experience required

• Experience processing a high volume of invoices and payments

• Experience working across multiple entities, locations, or business units strongly preferred

• Strong understanding of accounts payable procedures and basic accounting principles

• Proficiency with Microsoft Excel

• Experience working with accounting software or ERP systems

• Exceptional attention to detail and commitment to accuracy

• Strong organizational and time-management skills

• Ability to manage competing priorities and consistently meet deadlines

• Strong problem-solving skills with the ability to research and resolve discrepancies

• Excellent written and verbal communication skills

• Ability to communicate professionally with vendors and internal stakeholders

• High degree of discretion and ability to responsibly handle confidential financial information

• Self-motivated with strong follow-through and the ability to work effectively in a fast-paced environment

The client specifically requires at least three years of full-cycle AP experience along with high-volume processing experience, Excel and accounting/ERP proficiency, strong organization, accuracy, communication, and appropriate handling of confidential financial information.

The Ideal Candidate:

You are the person who notices when the numbers don't match—and you don't stop at noticing. You figure out why.

You enjoy creating order in a high-volume environment and take pride in knowing that invoices are coded correctly, vendors are paid on time, records are organized, and reconciliations are accurate.

You're comfortable juggling multiple entities, locations, vendors, approvals, and deadlines because you have systems that keep you organized.

You communicate well, too. When an invoice is missing, an approval is outstanding, or a vendor has a question, you follow through professionally and keep things moving rather than allowing an issue to sit unresolved.

Most importantly, you're dependable, accurate, organized, and accountable. You understand that great accounts payable work often happens quietly behind the scenes—but it has an enormous impact on the financial health and day-to-day operation of a growing company.

If you're an experienced AP professional who enjoys working with details, solving discrepancies, and keeping a busy organization financially organized, we'd love to hear from you.