Key Responsibilities:

• Prepare and format legal documents such as contracts, briefs, pleadings, summonses, subpoenas, and appeals.
• Draft correspondence, memos, and other documents as directed by attorneys.
• Manage attorney calendars, including scheduling meetings, hearings, and court dates.
• File documents with courts electronically, adhering to local rules and deadlines.
• Maintain and organize physical and electronic filing systems.
• Answer and direct phone calls, take messages, and handle inquiries from clients, courts, and other legal professionals.
• Perform legal research under attorney supervision, including locating and compiling case materials.
• Process incoming and outgoing mail and manage document delivery.
• Handle billing and timekeeping tasks, including preparing client invoices.
• Maintain confidentiality and protect client information in accordance with legal requirements.

Qualifications:

• High school diploma or equivalent required; associate’s degree or certification in legal studies preferred.
• 2+ years of experience as a legal secretary or administrative assistant in a legal setting.
• Proficient in Microsoft Office Suite and document management software (i.e. Imanage or NetDocuments).
• Strong typing skills.
• Knowledge of legal terminology, court filing procedures, and document formatting.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and a high level of accuracy.

Work Environment:

• Office-based setting; may involve sitting for long periods.
• Fast-paced, deadline-driven environment.
• May require occasional overtime to meet filing or court deadlines.