R.L. Barclay & Associates
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Our client, a Houston law firm, has an immediate opening for Accounts Receivable and Payroll Associate to join their team. The ideal candidate will be an organized, self-starter individual and a team player.
 
 
Accounts Receivable (AR):
• Enter daily bank deposits: checks, ACH, wire and credit card payments
• Track payments, reconciling customer accounts, and applying payments.
• Follow up on overdue invoices and resolve payment disputes.
• Maintain accurate records of customer accounts and billing information.
• Create reports on accounts receivable activity and aging. 
• Client communications: payment instructions and requests as needed
• Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements 
Trust Account:
• Enter IOLTA deposits as received, either check or wire payments by clients
• Enter refunds to clients from Trust account when matters are closed
• Enter settlement payments to clients (either via check or wire transfer through Bank of Houston)
Payroll:
• Check hourly time sheets for accuracy
• Enter data into databases and spreadsheets
• Review employee time punch to ensure accuracy and consistency  
• Calculate and input regular hours and overtime hours
• Enter payroll data into the payroll system and spreadsheet 
• Process payroll and present payroll journal to Controller for final approval prior to submission
• Provide assistance with troubleshooting problems and resolves employee pay discrepancies  
• Maintain contact with any payroll provider to investigate discrepancies, resolve issues as needed 
• Manage payroll files and other record keeping
• Analyze payroll data to identify potential issues or areas for improvement
• Answer employee questions regarding their paychecks 
• Resolve payroll discrepancies 
• Ensure payroll practices adhere to federal and state regulations regarding minimum wage, overtime, and tax deductions
• Protect sensitive employee payroll information
• Coordinate with HR: new employees and ensure payroll data is entered into payroll system
• Process payroll payments and issue paychecks or direct deposits
• Maintain employee payroll records and ensure compliance with labor laws
• Coordinate HR to onboard new employees and ensure payroll data is shared between departments
• Handle sensitive information: maintain confidentiality and integrity when handling employee information
 
Skills and Qualifications:
• Bachelor’s degree in business, accounting (or a related field) or equivalent years of work experience
• Three years experience in accounting and/or similar roles
• Law firm accounting experience is required
• Ability to learn the firm’s Accounting and Billing software, SurePoint Technologies
• Competency with similar accounting systems 
• Strong Excel skills 
• Data entry skills 
• Comfortable with math and calculations 
• Confidentiality and integrity 
• Strong communication skills 
• Attention to detail 
• Strong work ethics
• Ability to work independently and as part of a team
 
Essential Skills:
• Strong understanding of accounting principles and practices
• Experience with accounts receivable and payroll software
• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• Proficiency in Microsoft Excel
 
Their firm has a great office culture and opportunities for growth. They offer a competitive salary and benefits. 
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