Maderra is currently seeking a qualified individual for the position of Document Controller in St. John's, NL.

Located in St. John's, NL, Maderra provides project management, project services, engineering, technical and personnel services to the Energy, Resource, and Commercial sectors. We are a progressive, people-powered, and energetic company, and our vision is that each member of the Maderra Team is empowered to control the success of the company.

Responsibilities:

• Implement the Information Management plan, procedures, and work instructions with an emphasis on following document control procedures and provide input, when requested; 
• Maintain the structural framework for content organization (revision-controlled documents and administrative records) within the Electronic Document Management System (“EDMS”); 
• Provide feedback on the use of EDMS tools, folder creation within EDMS, perform regular quality checks in EDMS as directed, and provide assistance where required on available reports in EDMS; 
• Liaising with department and project teams to ensure proper document control procedures are implemented; 
• Perform and coordinate the process activities associated with the day-to-day processing and managing of revision-controlled and administrative documents (i.e., copy, distribute, numbering, coding, filling requests, registration, tracking, system inputs, hard-copy filing, etc.); 
• Provide information searches for revision-controlled and administrative documentation; 
• Run reports to provide statistical and general documentation information; 
• Interfacing with internal/external submitters of documentation; 
• Check the quality of electronic/hard copy documentation; 
• Scan, register, upload, and transmit As-Built documents; 
• Create document registers and discrepancy logs of Turnover Documents;  
• Proactive support of a safety culture where "Nobody Gets Hurt;" and 
• Other IM-related duties, as required. 

• Post-Secondary diploma in Information Management or equivalent combination of training and experience; 
• Five years of document control experience in an engineering environment, filling a similar role on large capital projects with a focus on electric utility infrastructure and construction; 
• Strong background in the application of EDMS; 
• Proficiency with MS Office Suite, especially SharePoint; 
• Ability to guide personnel in the utilization of document control processes and procedures; 
• Ability to work in a fast-paced environment, under pressure and with aggressive timelines; 
• Excellent written and verbal communication skills.