Key Responsibilities

Billing and Collections Management

• Lead and support the Billing Clerks in preparing monthly client invoices and uploading invoices to client-specific platforms.
• Manage complex billing scenarios and address client-specific billing requests.
• Administer e-billing processes, including onboarding new clients, resolving invoice rejections, and troubleshooting issues with client platforms.
• Review and approve edits, write-offs, time/cost transfers, rate adjustments, and unbilled fee aging in accordance with firm policy.
• Maintain comprehensive documentation of billing processes and procedures.
• Provide daily billing support and accounting information to legal assistants.
• Maintain and update the firm’s time entry system (TABS3), including creation and termination of timekeeper profiles, billing rates, origination data, matter status, and client intake.
• Monitor and manage accounts receivable, unapplied funds, and collection activities.

Accounting and Financial Reporting

• Manage the monthly close process in TABS3, ensuring system reconciliation and timely generation of internal financial reports.
• Perform general ledger account reconciliations and assist in preparing monthly, quarterly, and annual financial statements.
• Distribute management reports and post financial documents to the firm’s intranet.
• Support the CFO/Controller in financial planning, budgeting, and forecasting.
• Maintain financial data systems, including updates for new hires and terminations.
• Complete third-party surveys and financial questionnaires.
• Collaborate with attorneys and professional staff to fulfill ad hoc financial requests and special projects.
• Process semi-monthly payroll.
• Manage other projects as assigned.

Qualifications

• Bachelor’s degree required; major in accounting, preferred. CPA certification is a plus.
• Minimum of 3 or more years of relevant accounting experience in a law firm environment.
• Strong understanding of accounting principles, financial reporting, and compliance requirements.
• Proven ability to analyze financial data, identify discrepancies, and prepare clear, accurate reports.
• Proficient in accounting and office software, including Microsoft Excel, Word, Outlook, PowerPoint, and TABS3.
• Demonstrated leadership, communication, and interpersonal skills, with the ability to manage multiple priorities.
• Highly organized, detail-oriented, and capable of working independently in a fast-paced environment.
• Strong client service orientation and ability to collaborate across departments and levels.