Our client, a growing Dallas based law firm, is seeking an experienced Paralegal Manager to join their team. The firm offers a hybrid schedule.  Previous supervisory experience is required. 

SUMMARY

Under general supervision and according to established policies and procedures, monitors and communicates with Firm management regarding paralegal production and capacity, manages workload distribution among the Firm’s paralegals to ensure production and client needs are met, administers quality control standards, and enhances the development of paralegals’ knowledge, skills and abilities. Oversees firm-wide compliance with client procedures and requirements.

ESSENTIAL FUNCTIONS

1. Follow the ethical requirements as set forth by the Texas Bar Association Rules of Professional Conduct, USPTO Rules of Professional Conduct, and comply with all requirements of the Firm’s professional liability insurer

2. Supervise paralegals

3. Participate in interviewing, hiring and paralegals’ performance reviews

4. Develop effective training of new paralegals and related support staff; update new hire training programs as needed

5. Act as a workload facilitator between paralegals and attorneys by allocating and assigning work; respond to attorney requests for paralegal assistance and ensure projects are completed accurately and on time

6. Implement best practices, monitor compliance with legal standards and firm procedures, and ensure high-quality legal support

7. Provide regular production and administrative reports to management

8. Monitor specific paralegal responsibilities and processes; communicate with paralegals to ensure Firm requirements are met (e.g., back docket status, procedure checklists, case art spreadsheets)

9. Oversee client procedures to ensure procedures are current, accurate, and followed by employees

10. Work with Director of Administration to identify promotable talent and address paralegal training needs

11. Work with Director of Administration to address appropriate staffing levels and determine paralegal assignments

12. Maintain regular attendance and punctuality

13. Work may require more than 40 hours per week to perform the essential duties of the position; may require irregular hours

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. Must be detail-oriented and have the ability to work in a fast-paced environment

2. Ability to work in stressful conditions

3. Ability to organize and prioritize numerous tasks and to complete them under time constraints

4. Strong leadership and interpersonal skills necessary to communicate effectively at all levels of the organization, including managing teams and liaising with attorneys

5. Knowledge of Intellectual Property legal principles and practices at a level normally acquired through formal paralegal training or equivalent experience

6. Ability to withstand a high level of mental effort and strain while coordinating and maintaining multiple or complex tasks

7. Ability to speak clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings

8. Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information

9. Expertise in legal software, document management systems, and standard office applications like Microsoft Word and Excel is crucial for managing technology and workflows.

10. Ability to operate office equipment, including computer, for extended periods

EXPERIENCE, EDUCATION/TRAINING REQUIREMENTS

1. Bachelor’s degree in related field or equivalent experience

2. Advanced Intellectual Property legal practice experience gained through extensive experience as an Intellectual Property paralegal/assistant or similar role

3. Supervisory experience gained from extensive supervision of multiple paralegals