The HR & Admin coordinator is responsible for hiring and onboarding teammates, planning team events, managing benefits, and keeping the office running smoothly.

ESSENTIAL JOB FUNCTIONS

Human Resources

·        Coordinate the onboarding process for new hires and employees who are promoted.  Specific tasks include assisting new employees with completing paperwork, adding new employees to company software, reviewing company policies, set up email addresses and order electronics if needed.

·        Manage the offboarding process to ensure a smooth transition.

·        Lead recruitment efforts: post job ads, screen candidates, schedule interviews, and manage offer letters

·        Organize and manage employee records, HR documentation, unemployment and workers comp

·        Manage employee recognition including acknowledging employee birthdays, anniversary dates, coordinating employee BBQs and staff parties.

·        Maintain personnel files, ensure everyone is up to date on certifications, licenses, etc and respond to record requests.

·        Administer employee benefits including health insurance, 401k plan, disability insurance, life insurance, and any additional plans.

·        Assist in preparing weekly payroll and quarterly payroll reports.

·        Plan and coordinate team building activities and events

·        Support employee training initiatives and track progress

·        Help foster a positive and engaging company culture

Administrative

·        Oversee general office operations and procedures.

·        Maintain office supplies, order inventory, and ensure the office is well-stocked (snacks included!)

·        Ensure the office is clean, organized and well-maintained.

·        Answer telephone calls and emails from customers and clients and direct them to relevant staff.

·        Be available to assist managers and other staff in the office with basic office duties such as scanning, filing, data entry and contacting people.

·        Manage contractors who maintain office items such as IT company, internet provider, phone system, marketing, etc.

·        Provide IT assistance to office staff by setting up new computers, training field crew on how to use iPads, and assist anyone on troubleshooting.

·        Order and organize company apparel.

·        Maintain the office budget and approve expenses ensuring we are staying within the budget for office supplies and big purchases like computers and furniture.

·        Assist with travel arrangements, meeting coordination, and company-wide communications

·        Support leadership with miscellaneous tasks and special projects as needed

·        Provided company-wide support for technical and IT issues

QUALIFICATIONS AND REQUIREMENTS

·        Proficiency in Microsoft Word, Excel, Outlook and Adobe required

·        Must be a strong business writer

·        Extremely organized

·        Excellent customer service skills

·        Ability to get along with different staff members and be a great team player

·        Must have a valid driver’s license

DESIRED EDUCATION AND/OR EXPERIENCE

·        Previous experience in an HR or administrative support role and/or a degree in Business Management or Administration.