Our client, a fast growing tech start up based in Baton Rouge, LA is seeking an experienced and proactive Office Admin/Administrative Assistant to serve as the operational hub for a growing and thriving organization. This role is a key partner to the executive team (primarily supporting the CEO in various day to day duties), while also supporting operations and ensuring the office runs smoothly in a fast-paced, entrepreneurial environment. This opportunity offers high visibility and the chance to directly impact the company’s next stage of organizational growth.

Key Responsibilities

Office Operations (Core Duties):

• Oversee daily office operations and serve as the primary point of contact for internal staff, external vendors, and visitors.
• Manage and maintain the physical office space, including managing office equipment, utilities, and security protocols.
• Implement, document, and improve office procedures to support efficiency and growth.
• Manage vendor relationships, contracts, and purchasing of all office supplies, services, and equipment.

Executive Support:

• Provide high-level support to executive leadership, including complex scheduling and meeting coordination.
• Coordinate, plan, and prepare for internal and external meetings, including creating presentations or materials.
• Handle confidential correspondence, reports, and documentation with discretion and professionalism.

Operational Improvement:

• Partner with leadership to evaluate and recommend tools, systems, and processes that improve workflow and operational effectiveness.
• Assist with onboarding new employees (coordinating workspace, IT setup, and introductory materials).
• Other general office support duties as assigned

Qualifications

• Experience: 5+ years of experience in office management, administrative leadership, or executive support roles.
• Executive Partnership: Prior experience working directly with executives and serving as a partner in decision-making processes.
• Technical Proficiency (Required): Proficiency in Microsoft Office Suite required.
• Excellent organizational skills with the ability to set priorities and adapt quickly to changing needs.
• Proven ability to manage multiple projects in a fast-paced environment, while maintaining accuracy and attention to detail.
• Exceptional communication skills, both written and verbal.
• Strong interpersonal skills with the ability to collaborate and build trust across teams.

Why Join?

• High-Growth Environment: Join a financially stable company experiencing exciting growth.
• Career Development: Room to grow into expanded responsibilities and leadership opportunities.
• Impact: Work directly with executives and influence the direction of the company.
• Entrepreneurial Team: Play a role in supporting innovation and decision-making.
• Collaborative Culture: Join a supportive, tight-knit team that values initiative, creativity, and collaboration.