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Executive Assistants (2 Positions) - New York

What You'll Do:

As an Executive Assistant in our New York office, you will provide high-level administrative support to our team, with a focus on personal injury (PI) cases. Your key responsibilities will include:

  • Administrative Support:

    • Manage daily administrative tasks, including scheduling, email correspondence, and document preparation.
    • Assist with the preparation and organization of case files, ensuring all documents are accurate and up-to-date.
  • Case Management:

    • Provide support on some personal injury cases, including document retrieval, case file management, and coordination with attorneys.
    • Prepare and finalize documents related to PI cases in accordance with firm standards and procedures.
  • Organization and Coordination:

    • Maintain organized records and filing systems.
    • Coordinate meetings, conference calls, and appointments for attorneys and other staff members.
  • Communication:

    • Serve as a point of contact for clients, answering inquiries and providing information as needed.
    • Handle incoming and outgoing communications, ensuring timely responses and follow-ups.

What You'll Bring:

  • Experience:

    • Minimum of 5 years of experience as an administrative assistant, with at least 3 years in a legal setting, preferably in personal injury.
    • Proven ability to manage administrative tasks and support case management activities.
  • Skills:

    • Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and document management software.
  • Attributes:

    • Detail-oriented with a high level of accuracy.
    • Ability to work independently and as part of a team.
    • Strong problem-solving skills and the ability to take initiative.

Salary:

The expected salary for these positions is up to $100,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

 

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