Word Processing Specialist

📍 Location: NJ Office (On-site) – Supporting both NJ and NY🕒 Schedule: Full-Time | Monday–Friday💼 Classification: Non-Exempt💲 Salary: Market-based, depending on experience (Please indicate applicant’s salary requirement)

What You’ll Do:

• Produce and edit documents using Windows 10, Office 2016, Office 365, iManage, Word, Excel, PowerPoint, Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Kofax, Best Authority, Westlaw, Lexis, and Aderant.

• Assist with application upgrades, testing, and recommendations.

• Convert and clean up documents; create and revise complex legal documents according to firm guidelines and formatting standards.

• Provide user support and technical assistance via email, phone, helpdesk, and in-person.

• Print and prepare complex legal documents.

• Facilitate the creation and editing of Tables of Authorities and Contents using Best Authority; hyperlink with Westlaw/Lexis and apply bookmarking.

• Transcribe dictation from analog/digital formats using BigHand.

• File legal documents electronically (E-Filing) in both Federal and State Courts in NJ and NY.

• Conduct in-person and virtual notarizations as needed.

• Step in to perform department secretarial duties when required.

What You’ll Bring:

• A minimum of 5 years of legal secretarial and/or word processing experience in a law firm setting.

• Advanced proficiency in legal software, including Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Windows 10, Office 365, and iManage.

• Strong customer service orientation with a proactive, professional demeanor.

• Excellent problem-solving, organizational, and interpersonal skills.

• Ability to manage multiple tasks efficiently and meet tight deadlines.

• Outstanding written and verbal communication skills.

• A demonstrated ability to learn new technologies quickly and effectively support end-users.

• Capability to work independently while being a collaborative team player.