Executive Virtual Assistant

We’re looking for a highly organized and proactive Executive Virtual Assistant to support two founders across multiple lifestyle and fashion brands including Paper Money, GAS NYC, and True Story.

This role is ideal for someone who thrives in a fast-paced, creative environment and loves bringing structure to chaos. You’ll be the go-to person for keeping projects, schedules, and communication on track across several growing brands.

What You’ll Do

·      Support Founders Directly: Work closely with both founders to stay ahead of priorities, manage daily check-ins, and ensure deadlines are met across all brands

·      Calendar & Schedule Management: Maintain organized schedules, timelines, and production calendars for multiple brands

·      Meeting Support: Join monthly and ad-hoc brand calls (e.g., GAS NYC), take clear notes, and follow up on next steps and deliverables

·      Wholesale Coordination: Communicate with wholesale partners, manage timelines, and handle payments, invoicing, and order tracking

·      Financial Coordination: Oversee charging of wholesale orders, track expenses, and help keep financial processes organized

·      Production Support: Assist with production logistics and communication with overseas partners (e.g., factories in China), including managing timelines and payments

·      Systems & Tools: Use tools like Google Workspace, Slack, and BrandBoom to organize files, track projects, and streamline operations

·      General Executive Assistance: Help founders stay organized from managing shared inboxes and follow-ups to coordinating across multiple teams and vendors.

What We’re Looking For

·      Proven experience as an Executive Assistant or Virtual Assistant, ideally supporting multiple brands or founders

·      Exceptional organization and communication skills you love keeping others on track

·      Strong proficiency with Google Workspace (Docs, Sheets, Calendar, Drive, etc.), you live in it!

·      Comfortable working in Slack for daily communication and updates

·      Proactive, detail-oriented, and self-motivated with strong follow-through

·      Ability to multitask and manage timelines across several creative projects

·      Eager to learn new systems and adapt as the brands grow.

Bonus Points

·      Experience in wholesale, bookkeeping, or production coordination

·      Familiarity with tools like BrandBoom or experience coordinating with overseas suppliers or factories

Why This Role Is Exciting

You’ll be working side-by-side (virtually) with two dynamic founders across multiple growing lifestyle and fashion brands. You’ll help build the operational backbone of a creative empire shaping how the brands stay organized and scale. As new brands and projects launch, there’s room to grow and expand your impact.