Administrative Assistant  / Project Coordinator                       Columbia, SC

 Looking for reliable, flexible, skilled individuals able to demonstrate sound work ethics who take pride in their work!

 LOCAL CANDIDATES ONLY - NO RELOCATION PROVIDED

 COMPANY PROFILE:

• Heavy Civil Site Development Company, headquartered in Columbia SC
• Reputation for setting the example in Civil Site Development
• Excellent Reputation and impressive client list
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WHAT THIS COMPANY OFFERS YOU:

• Competitive pay and excellent benefits package including:

o   Excellent medical, dental, and vision coverage

o   401k with match

o   Paid Vacation and PTO

·        Medical, Dental, Vision, STD and Accident Coverage

·         Life Insurance

·         Annual bonus Program

·        Referral Program

·        Structured, organized environment with actively involved ownership/management

·         Office is a TEAM environment with professional, experienced team members working    together to achieve the best outcomes for the company, clients, and staff

• Excellent training and growth opportunities
• Company believes in work/life balance

THE ROLE YOU WILL PLAY

This individual answers directly to the office manager.

·         Greet visitors as they enter the building

·         Check phone messages and emails

·         Answer incoming calls

·         Maintain annual licenses: Business, General Contractor, Hazmat, SAM, etc.

·         Manage contract and price negotiations with office vendors and service providers; cleaning company, printer company, landscaping, water, etc.

·         Monitor office supplies and handle ordering of new supplies

·         Responsible for securing appropriate business licenses and insuring they are kept up to date

·         Assist with planning in-house or off-site activities such as company meetings and or conferences

Assist with marketing materials such as signage, magnets, cups, etc.

·         Responsible for DMV renewals and registrations

·         Data Entry

·        Miscellaneous Errands

·         Collect and organize credit card receipts from the field and enter into system

·         Assist with Purchase orders, complete credit applications, request COI’s and W9’s from new vendors – keeping them current in the system

·         Apply for Project Permits

·         Request and manage utilities for projects

 KNOWLEDGE, SKILLS, AND ABILITIES

• Good computer skills including Microsoft Office suite, especially WORD and Excel (must be able to easily design formulas in Excel
• Knowledge of ProContractor is a major plus
• Data Entry skills
• Good oral and written communication
• Able to work as part of a team
• Willing to take initiative and contribute where needed
• Reliable with a history of being on time, task focused, and Professional
• Must have a clean driving record to use the company vehicle to run errands