Our client in Pottstown within the service industry is seeking an administrative professional on a direct-hire basis. The ideal candidate will be highly organized and have the ability to be the face and voice of the organization with the phones and greeting customers/clients. They will also have to be great with detail and have the ability to place orders, reconcile information and prepare/collect on invoices.
Salary $20-$22 an hour
Hours/Schedule 8:30 to 4:30 M-F in office (no hybrid)
Benefits include medical (with co-pay), Holidays, PTO, 401k, and profit sharing
Responsibilities:
Answer phones and direct to appropriate person or take messages
Mail - handle all outgoing invoices, sort and distribute incoming mail
File all documents and invoices
Manage internal/external service billing and make collections calls
Provide daily close of credit card machine
Print and match BOL deliveries
Order supplies
Register car sales with Yamaha
Send out monthly customer statements and update customer accounts
Prepare time card labels
Process state park revenue tickets
Update trucking books (in the winter only)
Credit card reconciliation - match monthly receipts with statement
Handle trucking - fue tax return decals
Open work orders
Skills:
Organized and detailed
Positive demeanor
Strong communication skills
Great tenure
Work well in a collaborative, fast-paced environment
Tech savvy
3 years of admin/billing/collections experience
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