The Legal Practice Assistant (LPA) provides administrative support to attorneys on a daily basis, working closely with clients and team members to ensure efficient and timely handling of legal matters.

RESPONSIBILITIES

• Drafting, reviewing, and revising documents such as correspondence, pleadings, memoranda, budgets, and presentations
• Formatting and filing court pleadings in compliance with applicable rules, including generating tables of authorities and contents
• Arranging service of pleadings and subpoenas
• Assisting with scheduling and preparation for meetings, conferences, and travel
• Organizing case documents and preparing binders and files
• Reviewing and routing incoming correspondence (physical and electronic)
• Tracking and managing projects
• Maintaining office and attorney calendars, partnering with docketing as needed
• Entering attorney billable time and coordinating with billing staff for timely invoice review
• Proofreading and editing documents for accuracy and consistency
• Preparing check requests, expense reports, and vendor payments
• Booking travel arrangements
• Providing backup litigation secretarial coverage during absences
• Supporting business development initiatives
• Maintaining professionalism and composure in high-pressure situations
• Building strong working relationships with clients and occasionally traveling to client sites
• Collaborating with colleagues across all levels
• Working overtime as necessary to meet deadlines

QUALIFICATIONS

• High school diploma required; bachelor’s degree or paralegal certificate preferred
• 10+ years of legal secretary/legal assistant experience
• Recent litigation experience in California state and federal courts required; appellate experience preferred
• Strong client service skills with the ability to build and maintain relationships
• Excellent organizational skills with attention to detail and accuracy
• Ability to thrive in a fast-paced, deadline-driven environment while managing multiple priorities
• Proactive and independent, yet able to work effectively as part of a team
• Proficiency in Microsoft Office 365
• Experience with Teams, iManage, Best Authority, CCC Macros, time and billing systems, CompuLaw, and Adobe Professional preferred