Our client, a growing Houston area law firm, is seeking a detail-oriented and experienced Legal Secretary/Legal Assistant to provide administrative support to a team of four attorneys across their Litigation, Bankruptcy, and Oil & Gas practice groups. 

Key Responsibilities

• Coordinate and schedule depositions, court reporters, and videographers.

• Manage data entry for timekeeping, billing, CRM, and document management systems.

• Draft, format, edit, and revise a variety of legal, agency, and business documents.

• Track and calendar critical deadlines from mail, pleadings, and hearing notices.

• Electronically file legal documents in state and federal courts and coordinate service on opposing counsel.

• Organize and maintain legal files and indexing systems.

• Handle general administrative duties, including scheduling appointments, handling calls, sorting mail, and making travel arrangements.

• Ensure confidentiality and uphold privacy standards related to legal matters.

• Perform additional tasks as assigned to support team and firm operations.

Qualifications

• A minimum of 3 years of litigation support experience in a law firm setting, supporting multiple attorneys.

• In-depth knowledge of court filing procedures and legal terminology across state and federal jurisdictions.

• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.

• Strong written and verbal communication skills.

• Experience with enterprise systems including:

  • Time and billing software (e.g., Emburse, iTimeKeep)

  • Customer relationship management (CRM) systems

  • Document management systems (preferably iManage)

• Familiarity with transcription equipment and the ability to transcribe effectively.

• Highly organized with the ability to manage multiple priorities and deadlines.

• Positive, professional demeanor with a client-focused mindset.

Benefits

• 401(k)

• Health, dental, and vision insurance

• Health savings and flexible spending accounts

• Life and disability insurance

• Paid time off

• Free parking