Key Responsibilities:

• Proficiently managing documents in MS Word, including styles, table of contents, footnotes, and editing for accuracy
• Converting PDF documents to MS Word, proofreading and editing to ensure the document has converted properly
• Creating and preparing binders with tabs and organize content for client meetings and court filings
• Assisting attorneys in time entry for billable hours when required
• Inputting client expenses into billing systems
• Working with Excel to update spreadsheets and perform data entry tasks
• Utilizing Adobe for document editing and management

General Administrative Support

• Answering phones, taking messages, and directing calls as necessary
• Greeting clients and visitors with professionalism and courtesy
• Managing schedules and calendars, including Zoom calls and meetings
• Coordinating travel arrangements and preparing itineraries
• Preparing and submitting expense reports
• Preparing and maintaining office and kitchen supplies
• Handling mail (certified mail, mailouts, stamps.com), including package shipping
• Preparing conference rooms for meetings and client appointments
• Acting as the point of contact for all building-related matters and vendors
• Managing parking validation and coordinating access for visitors

Qualifications

• A minimum of 5 year experience in a law firm setting as working a Legal Secretary, Legal Assistant or Word Processor
• Advanced proficiency in Microsoft Office Suite (Word, Excel), Adobe, and other relevant office software
• Excellent editing and proofreading skills 
• Excellent communication skills, both written and verbal
• Ability to maintain confidentiality and handle sensitive information with professionalism
• Exceptional organizational skills, with the ability to prioritize and manage multiple tasks efficiently