R.L. Barclay & Associates
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Law Firm Receptionist & Catering Coordinator 63916
Dallas, TX
IDj-63916Posted 7/12/2025
Our client, a Dallas area law firm, has a full-time opportunity for an experienced Catering Support / Relief Receptionist. This role manages catering needs, liaises with attorneys and staff to ensure dietary and other food-related needs are met, and helps maintain vendor relationships and order tracking. Additionally, the Catering Support / Relief Receptionist provides backup reception coverage, greeting guests, answering phones, and supporting general office operations according to established policies and procedures. This role maintains contact with the Firm’s attorneys and business professionals and observes confidentiality of all client and Firm matters.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Specific duties of this position include, but are not limited to:
Catering Support:
  • Coordinate all aspects of catering for internal and external meetings, including breakfast, lunch, receptions, and special events.
  • Partner with attorneys, executives, and administrative staff to understand event requirements, dietary preferences, and provide tailored catering solutions.
  • Source and manage relationships with preferred catering vendors; confirm delivery logistics and ensure compliance with dietary restrictions, preferences, and service standards.
  • Place and track catering orders, ensuring timely delivery, accurate setup, and professional presentation.
  • Maintain a catering calendar and proactively manage scheduling conflicts and lead times.
  • Track catering expenses and assist with budget management and invoice in accordance with Firm policies.
  • Respond to last-minute requests and changes with professionalism and efficiency.
  • Ensure all food safety and hygiene standards are met.
  • Provide exceptional customer service and act as a point of contact for catering-related inquiries.
Relief Receptionist:
  • Responsible for covering the reception desk during the lead receptionist’s morning and afternoon break, lunch hour, shift is from 9:00 am to 6:00 pm.
  • Receives and records oral information from telephone callers or in person, and then communicates it to attorneys and business professionals.
  • Operates a multi-line telephone console in order to relay incoming, outgoing and intra-systems calls.
  • Directs telephone calls to appropriate attorneys and business professionals.
  • Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with Firm policies; notifies supervisor of difficult situations.
  • Receives and records deliveries to the Firm and/or individuals in the Firm and routes them accordingly to the proper recipient.
  • Disperses parking validations and maintains a record of same.
  • Maintains record of outgoing deliveries.
  • Directs visitors and calls to conference rooms as listed on provided schedule.
  • Maintains neatness of lobby and reception area.
QUALIFICATIONS:
  • Ability to read and write at a level normally acquired through the completion of high school in order to process informational messages.
  • Ability to use electronic mail and basic computer functions at a level normally acquired through completion of one to three months course work in touch typing.
  • Interpersonal skills necessary in order to communicate by telephone and in person with visitors, caterers, attorneys and business professionals to provide information with ordinary courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain when answering a high volume of telephone calls, receiving last minute catering requests, and performing essential duties.
  • Ability to handle telephone calls and visitors, lift small delivery packages, operate telephone equipment and record messages.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Employee must perform all duties with minimal supervision.
Education:
  • High school or GED required.
Experience:
  • A minimum of 1 year of on-the-job experience working in catering AND answering incoming phone lines is required.
Please reference job ID #63916.
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