Description:

This role for an Administrative Assistant with an Insolvency firm in Hamilton requires excellent time management, organizational, communication, problem-solving, computer, and interpersonal skills.  The incumbent will support one partner and two full-time staff in the office.

Key duties and responsibilities:

1.     Answer inbound phone calls, make outbound calls, respond to e-mail with clients and internal teams

2.     Filing and assisting with important documents, such as reports, meeting notes, emails, and letters

3.     Acting as the gatekeeper for clients

4.     Keeping important information and documents organized physically and electronically

5.     Maintaining a high degree of discretion and confidentiality

6.     Office administration

7.     Data entry

8.     Represent the brand, maintaining a professional, competent, empathetic and positive demeanor at all times

Skills and Qualifications

•       Written and Verbal Communication Skills—Conveys written information clearly and effectively

•       Organization and Administration—Uses system and tools to complete each transaction completely and with maximum efficiency

•       Team Player—Demonstrated ability to work with others in a collaborative environment

•       Exceptional attention to detail

•       Ability to learn quickly

•       Ability to handle sensitive information with discretion

•       Basic computer and office equipment skills

•       Ability to work in a fast-paced environment

Two years work experience preferred.