Position Summary:

The temp-to-hire Office Manager position is a key in-office administrative leader responsible for coordinating and overseeing day-to-day financial, HR, and operational functions. This role ensures the accuracy of financial records through full-cycle QuickBooks responsibilities, supports essential HR functions, and maintains internal corporate files. The Office Manager supervises the receptionist (and potentially a student hire) and collaborates closely with the remote Administrative Director to ensure smooth administrative operations and compliance with company policies.

Primary Responsibilities:

Financial Administration:

· Manage full-cycle bookkeeping using QuickBooks, including A/R, A/P, bank and credit card reconciliations, and financial recordkeeping.

· Prepare and post invoices, record payments, and maintain financial documentation.

· Assist with monthly and quarterly reporting, tax documentation, and coordinating with the external accountant.

· Maintain and organize all financial records including vendor files and statements.

Administrative Oversight:

· Supervise receptionist and student hire, ensuring tasks align with operational needs.

· Manage office supply orders, mail logging, incoming payments, and document organization.

· Maintain corporate files, including HR, financial, and vendor records.

· Ensure the workspace is professional, organized, and visitor-ready.

Human Resources Support:

· Assist with new hire onboarding and documentation.

· Coordinate benefit enrollment, changes, and staff questions in conjunction with insurance brokers.

· Maintain employee files and ensure confidentiality.

· Support compliance with internal policies and procedures.

Communication & Collaboration:

· Serve as a liaison between the in-office team and the remote Administrative Director.

· Maintain consistent communication to ensure tasks are executed according to leadership direction.

· Participate in administrative team meetings and assist with implementation of approved initiatives.

Key Performance Indicators (KPI):

· Accuracy and timeliness of financial entries and reconciliation.

· Organization and compliance of employee, corporate, and financial records.

· Efficient onboarding and support of HR processes.

· Positive feedback from team members and leadership regarding administrative support.

· Timely completion of tasks assigned by the Administrative Director.

Qualifications:

· Proficiency in QuickBooks (desktop or online) and Microsoft Office Suite.

· Minimum of 3 years of experience in office management, finance, or HR support roles.

· Strong organizational and time-management skills.

· High attention to detail and confidentiality.

· Excellent communication and interpersonal skills.

· Experience in supervising or mentoring administrative support staff is preferred.

Education & Experience:

· Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred.

· Equivalent professional experience will be considered in lieu of a degree.