What You’ll Do:

• Provide comprehensive legal administrative support to Real Estate attorneys and paralegals.
• Manage attorneys’ contacts, schedules, and calendars.
• Coordinate meetings, videoconferences, and conference calls.
• Handle marketing, travel arrangements, and non-legal matters for attorneys.
• Process expense reports and check requests for vendor costs and trust disbursements.
• Take client calls, conduct initial screening for potential clients, and manage client intake, including opening files and preparing engagement documents.
• Maintain both physical and electronic filing systems.
• Update and track cases using Excel sheets and firm databases (MS Teams, iManage, etc.).
• Track due dates and deadlines, record billable and non-billable time, and assist with attorney time entry.
• Prepare, revise, and format legal documents.
• Assist with due diligence tasks as requested.
• Prepare physical and electronic closing binders via iManage.
• Provide support for meetings, including document preparation.
• Coordinate department projects and functions.
• Deliver exceptional customer service to clients via phone and email.
• Maintain strict confidentiality of client information.