Our client, a highly successful diversified energy services company based in South Austin, Texas is looking for a “right hand” Executive Assistant to support primarily for the Chief Operating Officer.  This is an exciting opportunity for someone looking for a long-term home (most employees have worked there, including the former EA for over 8 years), wants a quiet yet congenial casual office environment and is a true team player that knows how to get things done and anticipate needs.  The ideal candidate has at least 5 years of experience supporting a C-Suite executive.  They are also open to candidates that may have had a former career, such as in banking or marketing that pivoted to an Executive Assistant role in the last few years.  This is in -office, 4 days with the flexibility to work at home on Fridays.

About the Job:

¨      Support the Chief Operating Officer as a “right hand” including managing an ever- changing calendar, personal and professional, prioritizing meetings, emails and making schedule changes

¨      Coordinate with legal contract review process ensuring all documents are handled in a timely manner. Opportunity to help improve this process, ideas welcome!

¨      Coordinate projects with the executive team

¨      Liaise with field sales representatives to maintain and manage distribution lists

¨      Manage office responsibilities including office and kitchen supplies and the like

¨      Organize travel arrangements for the executive team 

¨      Prepare and maintain board meeting minutes and follow-up action items

¨      Expense reporting for COO and 2 others on the executive team

¨      Plan events and dinners 

¨      Ad hoc projects

¨      Hours Mon-TH, 9:30:6PM with some flexibility; work at home Fridays  

¨      Salary plus Discretionary Bonus, Comprehensive Health Benefits

About You:

¨      A minimum of 5 years of experience as an Executive Assistant supporting a high- level c-suite executive; other experience in prior roles in marketing or banking a PLUS

¨      Bachelor’s Degree 

¨      Very detail oriented and organized with great project management skills and problem-solving skills

¨      High level of integrity and discretion in handling all confidential information; Excellent Microsoft Office Suite skills; knowledge of SharePoint a PLUS; overall tech savvy

¨      Excellent written and verbal communication skills

¨      The ideal candidate is looking for a long-term home in a very congenial, casual quiet office environment that is very team-oriented with a “no job too small” attitude