A successful engineering software company that has been in business for 4 years is looking for an Executive Assistant to the CEO. The firm has 15 employees. The person currently managing the duties will train the new EA. The role is hybrid - 1 day in office, 4 days remote.

About the Job:

¨     Track, analyze, and report key business metrics, such as quarterly OKRs, customer support resolutions, and hourly billable quotas, to ensure alignment with company goals.

¨     Vet and prioritize the CEO’s emails

¨     Prepare and edit correspondence, reports, and presentations

¨     Facilitate seamless communication and coordination across teams to ensure efficient execution of projects and initiatives

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Maintain an ever-changing calendar

¨     Coordinate meetings, create briefings or draft agendas prior to important meetings, and ensure follow-up actions are tracked. Schedule using Calendly assist with time planning and rescheduling

¨     HR duties: manage end-to-end sourcing, recruiting and hiring processes for open job positions, coordinate onboarding

¨     Plan and organize team events, webinars, and meetups (both virtual and in-person).

¨     Help prepare legal documents and contracts

¨     Be the point of contact with attorneys and sales personnel

¨     Coordinate complex travel arrangements including flights, cars, hotels, and other reservations

¨     Process expense reports

¨     Limited off-hour availability

About You:

¨     Minimum of 5 years of experience in a similar role, operations, project management (startup or SaaS experience is a plus).

¨     BA/BS from a college or university a plus

¨     Able to work without a lot of direction

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Polished, professional demeanor

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Equity Benefits (medical, dental, vision), 401k w/match

Hours: 8:00 AM-4:00 PM