Operations Assistant

Dynamic, High-Impact Nonprofit • Full-Time • Remote-Friendly (EST

Preferred)

Where innovation, culture, and real-world change collide.

This isn’t your typical nonprofit.

This is a bold, forward moving, culture shaping organization led by a high profile founder and two powerhouse senior leaders who operate at lightning speed. If you want to be part of meaningful impact, high-level strategy, and a mission that actually moves the needle, you’ll love it here.

We’re searching for an Airtable & Operations Specialist who can bring order to a fast-paced ecosystem, build systems that scale, and think five steps ahead with confidence and clarity.

Why This Role Rocks

You’ll be working at the heart of a mission-driven organization that feels more like a creative studio meets impact accelerator. Your ideas matter. Your initiative matters even more. And you’ll play a pivotal role in shaping how the organization runs behind the scenes.

What You’ll Own

Airtable System Design & Management

Build, structure, and optimize our Airtable ecosystem (bases, views, workflows, automations).

Manage data entry, maintenance, integrity, and exports across teams.

Sit in on meetings to identify updates needed in the CRM or database and implement them proactively.

Use Airtable as a CRM to segment contacts, track outreach, and surface strategic communication needs.

High-Level Operational Support

Work directly with two primary leaders to streamline operations, priorities, and workflows.

Support the high-profile founder with rapid, frequently changing travel logistics (flights, hotels, ground transport).

Process accounts payable, organize invoices, and ensure smooth financial workflow.

Strengthen our project management flow: organizing tasks, timelines, and follow-ups across multiple initiatives.

Strategic Coordination & “Think Ahead” Execution

Build and manage invitation lists for events, activations, and partnerships.

Track action items across departments and make sure nothing falls through the cracks.

Prepare leaders for meetings with materials, notes, and background context.

Bridge gaps: take scattered ideas/data/information and turn them into structured, actionable systems.

You’ll Thrive Here If You Are…

A master of organization with a deep love for structure, clarity, and clean systems.

A proactive problem solver who hunts for information and anticipates needs before being asked.

Comfortable in high-energy environments with constant movement and evolving priorities.

An Airtable expert who understands workflows, CRM usage, and data organization.

Someone with exceptional communication skills and impeccable follow-through.

Skilled in Google Suite and familiar with tools like Asana or similar project managers.

Extra Points For

Experience supporting executives, leaders, or public figures.

Strong background in operations, admin, or project management.

A passion for meaningful, impact-driven work that makes a real difference.

Ready to Build Something That Matters?

If you want to be at the epicenter of mission-driven change, working with inspiring leaders and shaping how a high-impact nonprofit runs, this is your chance.

Apply now and help fuel the mission.