Our client in Plymouth Meeting is looking for an Office/Business Manager to support their team.  This is a Direct Hire, On site position that pays up to 80k with FULLY PAID benefits for the individual and their family!  This person must enjoy working alone or in a small group and have excellent accounting and administrative acumen and strong attention to detail. (Benefits listed below)

Candidates must have a strong accounting/bookkeeping and administrative background.

Summary Description:

This individual is responsible for maintaining the administrative offices to ensure that the office runs efficiently and effectively.

This person performs payroll, accounts receivable/payable functions, human resources, and communicates with regulatory agencies, engineers, vendors, and the public, as needed.

Major Duties:

 Acts as receptionist to the public and vendors.

 Receives and directs all incoming correspondence and communications.

 Processes payroll using Sage Software to include bi-weekly payroll taxes.

 Completes quarterly payroll taxes.

 Works with Auditor to complete the annual audit.

 Assist Executive Director with annual budget.

 Prepares accounts payable checks, cross checking purchase orders with the packing slips and bills, compiling monthly bill lists, preparing checks and spreadsheet.

 Prepares accounts receivable by invoicing townships and Aqua for quarterly billing.

 Prepares monthly bill sheet and statement of accounts for the monthly board meeting.

 Monthly bank reconciliation.

 Reconcile monthly credit cards.

 Enrolls new hires in Health Insurance, long term disability Insurance (LTD) and short term disability Insurance (STD). Files initial STD & LTD claims with the insurance

company.

 Enroll employees in pension plans.

 Ensures bond reporting compliance.

 Administers all correspondence, reports, spreadsheets. Research, complete and assist in administrative projects assigned by the Executive Director.

 Creates and/or maintains all project and administrative files and documents.

 Coordinates monthly meetings including advertising and assembling supporting documents for the agenda.

 Maintains HR files and other confidential records 

 Administer all non-operational contracts, such as uniforms and bottled water service.

 Orders office supplies, make bank deposits, withdrawals, and picks up supplies, if necessary.

 Any other tasks assigned by the Executive Director.

Knowledge, Skills & Abilities

 Working knowledge of bookkeeping practices and procedures.

 Experience Excel, and Word.

 Experience with accounting software.

 Ability to effectively communicate with tact and diplomacy with other employees and outside agencies 

Education/Experience/Training:

 High School diploma. Five years’ office and administrative experience.

 Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Benefits:

•    Twelve sick days per year, pro-rated from date of hire;
•    Ten paid holidays per year;
•    Five vacation days for the first six months of employment, ten days after six months and for the next five years.
•    Five personal days per year, prorated from date of hire.
•    Life insurance in the amount of $100,000;
•    Aetna U.S. Healthcare – Premier Plan major medical, prescription, and vision coverage for employee and eligible dependents;
•    Delta Dental Service Plan for dental and orthodontic coverage for employee and eligible dependents; and,
•    An optional 457 Deferred Compensation Plan with a 50% match up to $50 per pay.