A successful private equity firm with offices in DC, Miami and San Francisco is looking for an Executive Assistant/Office Manager for the office in Coconut Grove. The office has 8 employees and a positive, supportive culture and is located on Main Highway near Barnacle Park. The role is hybrid: Mon-Thurs in office, Fridays remote.

About the Job:

¨     Provide administrative support to the Managing Partner and a Junior Partner and minimal support to the team – processing expenses.

¨     Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events, annual meetings, firm-wide offsites, and monthly team-building initiatives

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Coordinate domestic travel arrangements including flights, cars, hotels, and other reservations

¨     Oversee calendar management for senior leadership, scheduling internal and external meetings with efficiency

¨     Assist with employee onboarding and offboarding, ensuring a seamless transition for new hires and departing team members

¨     Process expense reports

¨     Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained

¨     Oversee office supplies, kitchen inventory, and equipment, placing orders as necessary

¨     Maintain an organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team members

¨     Proactively identify opportunities to streamline office processes and enhance team efficiency

¨     Execute errands and special projects to support office operations

About You:

¨     Minimum of 4 years of experience in a related support position

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Knowledge of Concur

¨     Experience working with a CRM system a plus

¨     Polished, professional demeanor

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision-basic individual plan paid 100 by the firm), 401K, Life Insurance, Paid Vacation, 401k, Commuter benefits, Phone stipend, Free lunch one day a week, Hours: 8-5