Executive Assistant to CEO

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$115,000 - $130,000 / yr

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Executive Assistant to CEO

New York, NY

IDj-26398Posted 5/19/2025

Executive Assistant to CEO, Tech Firm, Mid-town, NYC

Our client, a technology company that provides solutions to optimize the management of facilities, is looking for an Executive Assistant to the CEO. This is an exciting opportunity to work alongside a very tech savvy CEO and play a critical role in helping him “take things off his plate” by doing research, attending meetings and following up on action items. The ideal candidate has 5+ years as an Executive Assistant in a fast-paced environment, preferably in the tech space. An interest in working with and using AI technology a big PLUS. This is 5 days in their small office, midtown.

About the Job

Oversee a complex calendar and make sure there are no meeting conflicts or “double booking” via his Calendy, particularly reviewing time zones; make sure he is prepared for meetings, as needed with research or collateral materials
Optimize the CEO’s time and priorities, acting as gatekeeper
Coordinate global travel and logistics, including detailed itineraries
Handle Expenses
Prepare and update presentations, reports, meeting notes (some AI generated), and overall communications on the CEO’s behalf, as needed
Attend meetings with the CEO (mostly video), take notes or manage AI notes and follow up with action items.
Help to organize yearly board meetings
Liaise with direct reports for follow-up on outstanding projects and initiatives
Maintain utmost discretion and handle sensitive information professionally
Ad hoc projects

About You

5+ years supporting a busy C-suite or founder-level executive in fast-paced environment, tech company preferred
Proactive and anticipatory mindset – always ten steps ahead
High emotional intelligence and strong judgment; able to act independently
Expert time and task manager, ultra-organized and detail-oriented
Resilient under pressure; thrives in high-stakes, fast-moving environments
Tech-savvy: Slack, Google Suite, Zoom; AI tool experience a plus
Strong communicator and relationship-builder
Discreet and trustworthy
A calm, warm, engaging personality
Base salary plus discretionary bonus, Comprehensive health benefits

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