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Executive Assistant to CEO, Tech Firm, Mid-town, Hybrid
Our client, a technology company that provides solutions to optimize the management of facilities, is looking for an Executive Assistant to the CEO. This is an exciting opportunity to work alongside a very tech savvy CEO and play a critical role in helping him “take things off his plate” by doing research, attending meetings and following up on action items. The ideal candidate has 5+ years as an Executive Assistant in a fast-paced environment, preferably in the tech space. An interest in working with and using AI technology a big PLUS. This is a local remote role, meeting in the midtown office as needed depending on what is going on with the CEO.
About the Job
- Oversee a complex calendar and make sure there are no meeting conflicts or “double booking” via his Calendy, particularly reviewing time zones; make sure he is prepared for meetings, as needed with research or collateral materials
- Optimize the CEO’s time and priorities, acting as gatekeeper
- Coordinate global travel and logistics, including detailed itineraries
- Handle Expenses
- Prepare and update presentations, reports, meeting notes (some AI generated), and overall communications on the CEO’s behalf, as needed
- Attend meetings with the CEO (mostly video), take notes or manage AI notes and follow up with action items.
- Help to organize yearly board meetings
- Liaise with direct reports for follow-up on outstanding projects and initiatives
- Maintain utmost discretion and handle sensitive information professionally
- Ad hoc projects
About You
- 5+ years supporting a busy C-suite or founder-level executive in fast-paced environment, tech company preferred
- Proactive and anticipatory mindset – always ten steps ahead
- High emotional intelligence and strong judgment; able to act independently
- Expert time and task manager, ultra-organized and detail-oriented
- Resilient under pressure; thrives in high-stakes, fast-moving environments
- Tech-savvy: Slack, Google Suite, Zoom; AI tool experience a plus
- Strong communicator and relationship-builder
- Discreet and trustworthy
- A calm, warm, engaging personality
- Base salary plus discretionary bonus, Comprehensive health benefits
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