A busy litigation firm based in Roanoke, VA is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support the firm’s Founder and Managing Partner. This role is vital in ensuring the seamless management of the principal’s professional and personal commitments. The ideal candidate is resourceful, proactive, and skilled at balancing competing priorities while representing the firm with professionalism in all interactions.

About the Job:

·         Serve as gatekeeper and primary point of contact for high-volume communications, including clients, colleagues, opposing counsel, vendors, professional associations, and personal contacts.

·         Provide comprehensive executive and personal support, including complex calendar management, scheduling, travel arrangements, and expense reporting.

·         Anticipate needs by preparing meeting materials, ensuring deadlines are met, and keeping the Managing Partner informed of priorities and potential conflicts.

·         Draft, proofread, and edit correspondence, presentations, and documents with accuracy and attention to detail.

·         Track tasks, follow up with urgency, and manage competing priorities effectively.

·         Handle confidential information with discretion and sound judgment.

·         Coordinate board of directors communications and materials.

·         Partner with firm staff, clients, and external contacts to support litigation activities, community obligations, and business operations.

About You:

·         Bachelor’s degree or equivalent experience required.

·         At least 5 years of experience as an Executive Assistant supporting a senior executive, ideally within a law firm or corporate legal environment.

·         Exceptional organizational and time-management skills, with the ability to prioritize under tight deadlines.

·         Strong written and verbal communication skills; meticulous attention to detail.

·         Professionalism, discretion, and sound judgment in handling sensitive matters.

·         Comfort with technology required, including new and developing tools; proficient in Microsoft 365 (Word, Outlook, Excel, PowerPoint, CoPilot and other AI tools); comfortable with calendars, document management systems, and travel booking platforms.

·         Flexible and adaptable; willing to work outside standard hours as litigation demands require.

·         Confident, polished, and professional with excellent interpersonal skills.

·         Self-starter who anticipates needs and solves problems proactively.

Competitive salary commensurate with experience; discretionary bonus; medical insurance; paid time off.

Hours: Standard business hours with occasional flexibility required to meet time-
sensitive matters and litigation demands.