Our client, a high- end senior healthcare services facility is looking for an Executive Assistant to support and be a true “right hand” to the CEO.  The ideal candidate has 5+ years as an Executive Assistant in the C-Suite and has managed and coordinated board meetings. The candidate must be flexible and adaptive in a dynamic environment, be detail-oriented with strong project management skills. This is a 5 day in the office role assuring the Executive Assistant is the point person for the CEO’s direct reports.

About the Job

·         Manage the CEO’s calendar; schedule appointments, and coordinate and prioritize meeting schedules.

·          Manage complex travel arrangements including detailed itineraries.

·         Coordinate and prepare for board meetings, including agendas, presentation preparations, material distribution and note taking.

·          Prioritize inbox and craft emails and other correspondence on the CEO’s behalf

·          Track and follow up on action items and project initiatives for leadership team and external contacts, board members.

·          Help plan special events, make reservations for lunches, dinners

·          Ad hoc projects; some personal work

About You  

• 5+ years supporting a C-Suite executive
• Bachelor’s degree
• Administrative experience working with a Board of Directors  
• Proactive with a take initiative mindset
• Very organized and detail-oriented with great project management skills
• Excellent Microsoft Office Suite skills
• Strong communicator with a collaborative, team- oriented mindset
• Exceptional writing skills
• Discreet, and trustworthy
• A warm engaging personality that likes to make sure everything is done with a ‘high touch” mentality.