Our client, a government agency that is committed to providing an efficient, and sustainable transportation system across the state is looking for an Executive Assistant to support and be a true “right hand” to the CEO.  This is an exciting opportunity to work alongside a high impact CEO and play a critical role in strategic decision-making, operations, and execution. The ideal candidate has 5+ years as an Executive Assistant, preferably in a government agency or in politics. This is a 5 day in the office role.

About the Job

·         Manage the CEO’s calendar, schedule appointments, and coordinate complex meetings and travel arrangements.

·          Serve as liaison between the CEO and key internal stakeholders and agency divisions and government officials and other external partners.

·          Prepare, review, and edit correspondence, reports, briefings, and presentations for accuracy, tone, and alignment with objectives.

·          Track and follow up on action items, ensuring timely completion of commitments made by the CEO or leadership team.

·          Organize and maintain confidential files, records, and communications.

·          Coordinate logistics for executive meetings, public appearances, and special events, including preparation of agendas and materials.

·          Monitor and manage correspondence and inquiries, ensuring appropriate prioritization and response.

·          Support budget tracking, procurement requests, and other administrative processes for the CEO’s Office.

·          Ad hoc projects; plan lunches, dinners and help plan events

About You  

• 5+ years supporting a C-Suite executive, preferably in a large organization or government agency
• Bachelor’s degree,
• Proactive and anticipatory mindset
• High emotional intelligence and strong judgment; able to act independently
• Very organized and detail-oriented with great project management skills
• Microsoft Office Suite
• Strong communicator, diplomat, and relationship-builder
• Discreet, and trustworthy
• A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” mentality.

Competitive Base Salary, Comprehensive Health Benefits