A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.

About the Job:

¨     Monitor, and prioritize the CEO’s emails and draft responses

¨     Maintain the busy calendar and add appointment to calendar based on incoming emails

¨     Manage contacts 

¨     Liaise with bookkeeper, accountant and banking to keep accounting current

¨     Circulate and file legal documents including NDA, employee contracts, agreements,  and commission agreements

¨     Take notes on zoom meetings and conference calls when needed

¨     Manage deal flow in Compass.com, car.org and other real estate platforms

¨     Make appts for the principal and obtain medical records when needed

¨     Research

¨     Be the point of contact for marketing initiatives

¨     Handle confidential and sensitive information with discretion

¨     Screen incoming phone calls delivering detailed, timely messages

¨     Schedule meetings

¨     Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions

¨     complex travel arrangements including flights, cars, hotels, and other reservations

¨     Make suggestions to improve processes

¨     Process expense reports

¨     Assist with personal scheduling and  appointments.

¨     Ad hoc projects as needed

¨     Limited off-hour availability via text

About You:

¨     Minimum of  4 years of experience in a related support position

¨     BA/BS from a college or university

¨     Experience using  Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail

¨     Adept with Apple/Mac

¨     Familiarity with Canva and DocuSign a plus

¨     Able to work quickly and autonomously

¨     Dynamic and proactive comfortable in a fast-paced environment

¨     Polished, professional demeanor

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, will reimburse for individual health plan

Hours: 9-5 or 10-6