Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO.  This is not a traditional EA role-it’s a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support.   Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention.  This is an in-person role in their office in the meatpacking district.

About the Job:

¨      Optimize the COO’s time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed  

¨      Arrange domestic and international travel arrangements and itineraries

¨      Prioritize inbox and craft emails on his behalf

¨      Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports

¨      Arrange special events, dinners

¨      Expense reporting,

¨      Some personal work; errands, ad hoc requests

¨      Ad hoc projects

¨      Salary Plus Discretionary Bonus, Comprehensive Health Benefits

About You:

¨      At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space.

¨      Bachelor’s Degree 

¨      Very detail oriented and organized with superior project management skills

¨      High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

¨      Microsoft Office Suite; tech savvy  

¨      A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality

¨      Warm, engaging and agile