A PR firm with well-known clients is looking for an Executive Assistant to the President.  The previous EA was there for 5 years. The company has 100 employees and an office in the Flatiron District that has an open plan and has a lounge area and a kitchen. The vibe in the office is team oriented. This is an office role.

About the Job:

¨     Provide daily support to the President in planning, directing, managing, and coordinating business activities

¨     Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless

¨     Serve as trusted primary contact between President and internal staff

¨     Coordinate travel arrangements, including flights, hotels, and itineraries

¨     Liaise professionally with clients, senior executives, and cross-functional partners across the organization

¨     Screen and prioritize incoming calls, emails, and requests

¨     Set up domestic and international conference calls and meetings, both in-person and virtual

¨     Handle expense reports, invoice tracking, and related administrative tasks

¨     Assist with research projects, presentations, and proposals for both current and prospective clients

¨     Update and maintain documents and grids such as org charts, lists; draft correspondences

¨     Support general office operations, including ordering supplies and coordinating logistics

¨     Provide hands-on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)

¨     Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands

¨     Maintain discretion when handling highly sensitive and confidential information

¨     Assist at events after hours or on weekends, as needed

¨     Assist with social posts, content ideas and captions for Instagram and LinkedIn

About You:

¨     Minimum of 5 years of experience in a related support position

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Dynamic and proactive comfortable in a fast-paced environment

¨     Polished, professional demeanor

¨     Experience in or knowledge of the media, fashion, and design industries a plus

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days, the office is also closed Christmas to New Year’s) Hours: 9-5