We are seeking a highly organized and proactive Sales Administrator to provide administrative, operational, and sales support to our executive and sales leadership teams. This role will play a key part in streamlining sales processes, supporting client communications, and ensuring the sales team operates efficiently.

Key Responsibilities

• Support Sales team in quoting opportunities including developing lead generation lists, warm lead calling, sourcing, pricing, and processing of orders 

• Handle client communications including scheduling sales appointments, responding to inquiries, and processing documentation

• Assist in QuickBooks administration including creating purchase orders (PO), generating and sending invoices, and setting up new customers in company systems

• Manage CRM updates, ensuring accurate tracking of sales activities, leads, and pipeline progress; provide reports to leadership on an ongoing basis

• Coordinate sales meetings, take detailed notes, and follow up on action items

• Help with marketing initiatives including email campaigns, market research, and compilation of sales data to assist in strategy development

• Provide high-level administrative support to the executive leadership team, including calendar and email management, meeting coordination, event planning, and travel arrangements

• Provide Accounts Receivable/Collections assistance on outstanding accounts

• Perform other tasks as assigned

Qualifications & Skills

• Bachelor’s degree in Business Administration, Marketing, or a related field preferred

• 5+ years of experience in an administrative role, preferably in sales support or sales administration

• Strong proficiency in CRM software (Salesforce, HubSpot, etc.) and Microsoft Office Suite (Excel, PowerPoint, Outlook)

• Working knowledge of QuickBooks or other accounting software required 

• Driven and ‘hungry’ mentality to exceed expectations with the ability to work independently in a fast-paced and ever-changing environment

• Team player approach committed to the success of the company’s employees and future

• Exceptional organizational skills with the ability to multitask and prioritize tasks effectively; follow up and follow through skills are a MUST

• Excellent written and verbal communication skills

• Strong attention to detail and problem-solving abilities

• Sales-savvy personality with the willingness to support varying departments as needed

• MUST be located within 30 minutes of Charlotte, NC