Job Summary:

We are seeking a highly organized and discreet Human Resources Assistant to join our team at a busy law firm. The ideal candidate will support the HR department in a variety of administrative tasks and play an important role in maintaining a professional and compliant workplace. This position requires strong attention to detail, discretion, and a solid understanding of the unique staffing and compliance needs within the legal industry.

Key Responsibilities:

• Assist with daily HR operations, ensuring compliance with firm policies, legal regulations, and ethical standards of the legal profession.
• Maintain confidential personnel files for attorneys, paralegals, and administrative staff, ensuring accuracy and compliance with regulatory requirements.
• Support recruitment and onboarding processes for legal and non-legal staff, including posting job ads, coordinating interviews, and preparing offer letters.
• Help onboard new attorneys and staff, ensuring completion of background checks, conflict checks, bar verification, and orientation documentation.
• Track continuing legal education (CLE) compliance, bar license renewals, and professional certifications for attorneys.
• Coordinate performance review processes and assist with gathering evaluation materials.
• Provide administrative support for HR initiatives, including training programs, diversity and inclusion efforts, and employee engagement activities.
• Assist with benefits administration and respond to staff inquiries regarding policies, leave, and insurance.
• Maintain up-to-date HR records and prepare reports for firm management as needed.
• Assist with maintaining compliance with employment law, including EEO, ADA, and FMLA regulations.
• Help plan firm events, wellness programs, and employee appreciation initiatives.

Qualifications:

• 3+ year of experience in an HR or legal administrative role; law firm experience highly desirable.
• Familiarity with legal industry norms, confidentiality protocols, and law firm culture.
• Strong organizational skills and attention to detail.
• High level of professionalism and discretion in handling sensitive information.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS and legal software systems (e.g., iManage, Workday) is a plus.

Work Environment:

• Professional law office setting.
• Standard office hours with occasional extended hours during recruiting cycles or major HR initiatives.
• Position may require occasional lifting of files, event setup, or movement between office locations.