Estimator – Architectural Millwork & Casework

Estimators / Project Managers are responsible for evaluating bid specifications and drawings, and ensuring that all information is available and researched in order to successfully bid and win projects.

Responsibilities

Bid Administration

• Conduct initial evaluation of projects to determine best fit.

• Prepare work to be accomplished by gathering information and requirements, and setting priorities.

• Prepare bid submission budget by studying plans, understanding all specifications, identifying and projecting costs for each element of bid.

• Prepare and maintain status of plan reproduction.

• Prepare bid packages.

• Handle all client interactions in a manner designed to build long-term relationships.

• Solicit and maintain communication with clients and vendors.

• Transmit addenda and other bid information to client.

• Demonstrate creativity and resourcefulness to gain better pricing from vendors.

• Submit bids and budgets by the bid deadline.

• Enter all relevant information into project management software.

• Resolve cost discrepancies by collecting and analyzing information.

Project Knowledge

• Review bid requirements thoroughly, ask follow-up questions as needed, and document responses.

• Maintain thorough understanding of scope for specific material and labor requirements.

• Perform a comprehensive final analysis and scoping of project prior to bid submission.

• Double-check all critical work deliverables to minimize mistakes.

• Create bid lists that fit scope of job.

• Include value-engineering ideas wherever possible.

• Identify creative ways to deliver additional profit when possible.

• Maintain cost keys and price masters by updating information.

• Stay current on professional and technical knowledge by attending workshops, reviewing publications, and networking.

Project Turnover

• Properly turn over bid documents and other documentation to Project Management in a timely manner.

• Build strong collaborative relationships with other departments, including project management, production, estimating, accounting, and company management.

• Review drawings with Project Management team and highlight areas of concern.

• Review job cost with Project Management team.

Follow-Up and Closing

• Maintain relationships with architects, general contractors, and potential clients to close business.

• Consistently follow up on submitted bids and budgets with clients to close business.

• Communicate with other departments as needed to close business.

Education and Experience

• High school diploma or equivalent required.

• Secondary education degree or equivalent combination of education and experience preferred.

• Experience soliciting vendor quotes in an architectural or construction environment with strong knowledge of the woodworking industry.

• Experience using estimating software.

• Ability to assess bid opportunities, manage bid schedules, attend site/scope review meetings, and maintain productive client communications.

• Experience with change orders; scheduling experience using project management software a plus.