A successful firm is looking for an Executive Assistant to support 4 C-level Executives. The role is in office 5 days a week.

About the Job:

¨     Manage calendars and schedule meetings

¨     Vet and prioritize the CEO’s emails and draft responses

¨     Prepare materials for meetings including agendas and presentations

¨     Attend meetings, take minutes and follow-up on action items.

¨     Coordinate Board and committee meetings and prepare and distribute materials

¨     Ensure compliance with corporate governance standards, regulatory filings, and adherence to bylaws

¨     Assist with marketing and branding efforts

¨     Enter information into the CRM system

¨     Maintain well-organized filing systems for professional records and correspondence

¨     Handle confidential and sensitive information with discretion

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items

¨     Assist HR with recruiting and onboarding new team members

¨     Office Manager duties: office supplies, vendor relationships, facilities management, and administrative budgeting. Serve as the point of contact for external vendors, service providers, and facility maintenance teams.

¨     Help plan and coordinate business events and functions

¨     Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible

¨     Process expense reports using Concur

About You:

¨     Minimum of 5 years of experience in a related support position

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Concur and CRM systems

¨     Dynamic and proactive comfortable in a fast-paced environment.

¨     Polished, professional demeanor

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision)-basic individual plan paid 100% by the firm, Paid Vacation, Life Insurance

Hours: 7:30-4:30