A successful large company is looking for an Executive Assistant to the CEO. The role is in office but THERE IS OPPORTUNITY TO WORK REMOTELY WHEN THE CEO TRAVELS (2-3x a month - one night to a few nights). The EA will have their own office. . This role requires adaptability, and the ability to work in a fast-paced, high-visibility environment. Experience working for a larger company preferred.

About the Job:

¨     Vet and prioritize the CEO’s emails and draft responses

¨     Handle confidential and sensitive information with discretion

¨     Attend meetings as needed, taking meeting minutes and following up on action items

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Manage heavy, evolving calendars of CEO while adjusting logistics,  scheduling and reworking meetings, and maintaining clear communication with all parties as needed

¨     Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items

¨     Manage all meeting logistics including printing of materials, ordering of food, etc.

¨     Plan, coordinate, and manage comprehensive domestic and international travel arrangements, produce detailed travel itineraries and provide real-time support throughout duration of travel

¨     Process expense reports

¨     Assist with special projects

¨     Off-hour availability required – esp. when the CEO is traveling

About You:

¨     Minimum of 10 years of experience supporting a C-level executive

¨     BA/BS from a college or university a plus

¨     Experience working for a larger company  

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Google Calendars

¨     Dynamic and proactive comfortable in a fast-paced environment.

¨     Polished, professional demeanor and attention to detail

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO, Free Parking

Hours: 9-5