A CEO of multiple businesses is looking for an Executive Assistant. The role is primarily remote and requires the assistant to meet in person one day a week in Valencia (a 30-minute reverse commute from LA). The major business entity has 200 employees and operates in 6 states. 

About the Job:

¨     Act as a key partner to the CEO, helping him stay on top of things professionally and personally.

¨     Manage the CEO’s time by being a filter on meetings, calls, and any incoming requests for his time

¨     Get to know the businesses, the players, and what is important

¨     Vet the CEO’s 3 inboxes  and prioritize draft responses

¨     Handle sensitive information with confidentiality

¨     Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties

¨     Proactively manage daily calendar, identifying and mitigating potential conflicts

¨     Schedule and prepare for meetings by organizing agendas, taking notes, and following up on action items - follow up with staff, and ensure priorities stay visible and actionable

¨     Assist the CEO with implementing directives

¨     Plan internal and external events

¨     Schedule internal and external meetings

¨     Coordinate travel arrangements, including flights, cars, and research and book hotels

¨     Process expense reports

¨     Coordinate personal travel, reservations, family scheduling, and general life logistics as needed

¨     Ad hoc projects as needed

¨     Limited off-hour availability via text

About You:

¨     Minimum of  5 years of experience in a related support position

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Polished, professional demeanor

¨     Able to think ahead, bring order to chaos, and help the CEO at his best

¨     Outstanding communication skills

Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, 401K, Paid Vacation, Laptop provided, cell phone reimbursement

Hours: 8-5