Trick Dog Technology is seeking an experienced and detail-oriented Bookkeeper to manage the financial operations of our staffing division. This individual will play a critical role in maintaining accurate financial records, supporting payroll and invoicing processes, ensuring compliance with GAAP standards, and producing timely financial reports. The ideal candidate brings experience in a services-based business with exposure to both hourly and fixed-price billing models and can manage multiple priorities with minimal supervision.

Key Responsibilities

Payroll & Time Reporting

·        Collect weekly time reports from consultants

·        Review and validate consultant hours for accuracy

·        Process weekly payroll, ensuring accuracy in employee salaries and deductions

Financial Management & Reporting

·        Maintain accurate and up-to-date financial records, including ledgers and journal entries

·        Create and update financial projections for the staffing division

·        Manage division-level P&L and track key variances

·        Reconcile accounts by comparing internal records with bank statements and financial documents

·        Produce financial statements, dashboards, and summaries for internal stakeholders

Accounts Payable & Receivable

·        Manage contractor and vendor payments (A/P)

·        Track receivables, follow up on outstanding invoices, and ensure timely payments from clients (A/R)

Invoicing & Client Billing

·        Prepare and send weekly client invoices in accordance with project scopes and billing schedules

·        Track invoice status, reconcile incoming payments, and maintain alignment with billing agreements

Compliance & Audit Readiness

·        Ensure compliance with GAAP and relevant tax regulations

·        Maintain clear, organized financial records to support internal reviews and audits

Qualifications

·        3+ years of bookkeeping experience, preferably in a services-based business

·        Experience with both hourly and fixed-price billing models (preferred)

·        Strong understanding of GAAP (Generally Accepted Accounting Principles)

·        Proven experience managing payroll, P&L, A/P, A/R, and client invoicing

·        Proficiency with accounting software (QuickBooks preferred), Excel, and time tracking/payroll platforms (e.g., Gusto, ADP)

·        Excellent attention to detail and organizational skills

·        Ability to handle multiple deadlines and work independently

·        Effective communication and collaboration skills

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