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Trick Dog Technology is seeking an experienced and detail-oriented Bookkeeper to manage the financial operations of our staffing division. This individual will play a critical role in maintaining accurate financial records, supporting payroll and invoicing processes, ensuring compliance with GAAP standards, and producing timely financial reports. The ideal candidate brings experience in a services-based business with exposure to both hourly and fixed-price billing models and can manage multiple priorities with minimal supervision.
· Collect weekly time reports from consultants
· Review and validate consultant hours for accuracy
· Process weekly payroll, ensuring accuracy in employee salaries and deductions
· Maintain accurate and up-to-date financial records, including ledgers and journal entries
· Create and update financial projections for the staffing division
· Manage division-level P&L and track key variances
· Reconcile accounts by comparing internal records with bank statements and financial documents
· Produce financial statements, dashboards, and summaries for internal stakeholders
· Manage contractor and vendor payments (A/P)
· Track receivables, follow up on outstanding invoices, and ensure timely payments from clients (A/R)
· Prepare and send weekly client invoices in accordance with project scopes and billing schedules
· Track invoice status, reconcile incoming payments, and maintain alignment with billing agreements
· Ensure compliance with GAAP and relevant tax regulations
· Maintain clear, organized financial records to support internal reviews and audits
Qualifications
· 3+ years of bookkeeping experience, preferably in a services-based business
· Experience with both hourly and fixed-price billing models (preferred)
· Strong understanding of GAAP (Generally Accepted Accounting Principles)
· Proven experience managing payroll, P&L, A/P, A/R, and client invoicing
· Proficiency with accounting software (QuickBooks preferred), Excel, and time tracking/payroll platforms (e.g., Gusto, ADP)
· Excellent attention to detail and organizational skills
· Ability to handle multiple deadlines and work independently
· Effective communication and collaboration skills
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