Summary

The Accounts Payable Specialist is a senior-level position responsible for overseeing the full-cycle accounts payable process, ensuring accuracy, compliance, and efficiency in vendor payments and related financial transactions. This role serves as a subject matter expert for AP operations, provides guidance and support to AP Clerks, and partners with cross-functional teams to improve processes and resolve complex vendor issues. The Accounts Payable Specialist also assists with month-end close activities, audit preparation, and system optimization projects to enhance the AP function.

Essential Functions

• Oversee the day-to-day accounts payable process, ensuring timely and accurate processing of vendor invoices, expense reports, and payment runs.

• Act as the primary point of contact for complex vendor account reconciliations, dispute resolution, and escalated inquiries.

• Review and approve expense reports for policy compliance, appropriate GL coding, and necessary documentation.

• Train and mentor Accounts Payable Clerks on procedures, systems, and best practices.

• Ensure compliance with applicable laws, regulations, and company policies, including 1099 reporting requirements.

• Coordinate and process weekly, bi-weekly, and special payment runs through Tipalti or other payment platforms.

• Prepare monthly AP aging reports, reconcile AP sub-ledger to the general ledger, and research discrepancies.

• Assist with month-end close activities, including accruals, journal entries, and reconciliation of AP-related accounts.

• Partner with operations and other departments to ensure accurate vendor setup.

• Identify and implement process improvements, automation opportunities, and workflow enhancements.

• Support internal and external audit requests by providing documentation, explanations, and reports.

• Maintain vendor relationships to support favorable payment terms and service quality.

• Serve as a backup for AP-related functions when needed.

• Perform other duties as assigned.

Qualifications & Skills

Required

• Minimum of 4–5 years of progressive accounts payable or accounting experience.

• High school diploma or GED equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field strongly preferred.

• Advanced proficiency in Excel and working knowledge of accounting software systems.

• Strong understanding of GAAP principles as they relate to AP.

Preferred

• Experience with Tipalti or similar AP automation platforms.

• Background in healthcare or related industries.

• Knowledge of ERP systems integration.

Knowledge, Skills, and Abilities

• Strong analytical skills with the ability to resolve complex account discrepancies.

• High attention to detail with a focus on accuracy and timeliness.

• Excellent organizational skills; able to manage multiple priorities in a fast-paced environment.

• Exceptional communication and interpersonal skills for vendor and cross-department interactions.

• Ability to train and mentor junior staff effectively.

• Strong problem-solving skills and initiative to improve processes.

• Professional demeanor with a strong sense of ethics and confidentiality.

Work Environment

• Primarily an office-based position with controlled temperature conditions and limited exposure to hazardous substances.

• Noise level in the work environment is typically low to moderate.

• Regular activities include sitting, standing, walking, keyboarding, handling documents, reaching, seeing, talking, and hearing.

• May occasionally be required to stoop, kneel, bend, or crouch.

• Ability to lift and/or carry materials typically weighing less than 20 pounds.

• Finger dexterity required to access, enter, and retrieve data using a computer, calculator, and other office equipment.